ADMINISTRATIVE ASSISTANT

Written By Danielle Tsujino

JOB DESCRIPTION

This position is for Administrative Assistant for our firm. The successful candidate will have strong verbal and written communications skills; working knowledge of office equipment, excellent computer skills, including experience with the Microsoft Office suite of programs; and a pleasant and professional demeanor.

RESPONSIBILITIES:

  • Front desk reception

  • Interface with internal company and external client personnel via telephone, email, and in person.

  • Process daily incoming and outgoing mail and shipments.

  • Prepare routine correspondence, contracts, envelope, labels, and memoranda as requested.

  • Organizes office operations to ensure policies and standard opening procedures are being followed.

  • Manage calendars and coordinate internal and external meetings, conference calls, video conferencing, etc.

  • Organize Lunch and Learns/CEUs and other educational seminars for staff.

  • General office management (supply ordering, printer maintenance, resolving IT issues etc.)

  • Light housekeeping duties, including but not limited to re-stocking coffee, disinfecting common areas, and cleaning up after meetings.

  • Assist marketing department with printing binding of proposals, as needed.

  • Assist accounting department with data entry and billing processes as required.

  • Assist with HR processes such as employee onboarding, coordinating performance reviews, scheduling trainings, etc.

  • Assist with other related duties as required.

QUALIFICATIONS:

  • 1 year+ administrative experience required.

  • Excellent writing, communication, and organization skills.

  • Experience working in the design or A/E/C field is preferred, but not required.

  • Experience with the following software: Outlook, Word, Excel, Microsoft Teams, and Adobe Acrobot or Bluebeam.

  • Experience with AIA contract document software is a plus.

  • AA or Bachelor's Degree preferred.

WAGE & BENEFITS:

  • Salary Range: $45,760 - $60,000 per year depending on experience.

Website:

tBP/Architecture - Architectural firm specializing in educational facilities planning and design.

How To Apply:

For consideration, please submit your resume to hcheng@tbparchitecture.com

ABOUT:

tBP/Architecture is a full-service architectural practice, recognized internationally as a leader in programming, planning, design and management services with primary focus on Educational Facilities since 1952. Our offices in Newport Beach, Walnut Creek and Solana Beach, California, represent a valuable resource of professional knowledge, talents and abilities which are provided to our clients with a personalized level of commitment.

Danielle Tsujino
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ASSOCIATE PRINCIPAL